Copernic Desktop Search – Love it!

About a year ago I was looking for a good desktop search program.  I couldn’t stand the built in search for Windows XP.  I don’t have Vista so I can’t speak to that one at all.

Anyway, what I was looking for was the following:

  • Index my email, including sent items
  • Index folders of my choice, including network folders
  • Track emails or files even after they have been moved
  • Fast to search, like in milliseconds
  • Pretty much invisible when indexing
  • Able to index both the item and the contents for multiple file types

The built-in XP search failed many of the points above.  The search, even with indexing turned on, was very slow, I couldn’t search my email and files at the same time, Outlook’s search was terrible (even when backed by Exchange), I couldn’t easily add additional file types to search, and more.

I love Google so naturally I tried theirs first.  I was pretty disappointed.  I added plug-ins to search for non-standard content such as c# files and such but this seemed difficult and it was hit or miss as to what was found.  Also, I didn’t like the web interface.  I felt that much of the screen space was wasted and it didn’t offer much value in the information it returned.  It was also difficult at the time to determine exactly where and what it was indexing.

So, after searching for other, well, search systems (on Google :)) I found Copernic and decided to give it a go.  It had a lot of good reviews.

Boy do I love it! 

  • It’s quick and extremely quiet, meaning I can’t even tell it’s there until I need it.
  • I can search all my content at once (emails, photos, text documents, etc) or I can selectively search one category, like my email only.
  • Results are near instantaneous.  So fast it searches as I type.
  • It has an auto complete function that searches as I type.  I can type a person’s name or email address into the From box (if I’m searching email) and it shows me a list of valid entries so I really only have to type a few letters
  • It has a preview pane.  95% of the time I don’t even have to open the actual item.  It shows me it in the preview and scrolls to the first hit in the document.  For emails it even shows the attachments so I can open the attachment straight from Copernic rather than having to open the email first
  • Setting indexing of non-standard file types is easy.  I just set the extension and whether or not I want it to index the contents (for instance with .cs files I want the contents but photos I may not)
  • I can search network drives.  I hardly do this but when we have all our documentation on a shared drive on a server this is invaluable

I’m sure there are other wonderful desktop search engines out there but I’m sold on Copernic so I doubt I will be looking for a replacement anytime in the near future.

If you’re sold on it to and looking for an enterprise solution, Copernic even allows enterprise discounts and integrates with Active Directory.  You can set the configuration via Group Policy.  That’s pretty neat when you have a department that is non-technical.  You can set up a department to automatically search files they need and on their shared directories.

Love it!

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printerSettings1.bin in Office 2007 Documents Getting Flagged by Email Filter

I got caught by this one.  A colleague of mine got this response when trying to send an email message containing several attachments to a user:

This is an automated message from the xxxx Email Security Appliance at host xxxx.xxxx.xxxx.

A mail from you (xxxx) to (multiple recipients) was stopped and Discarded because it contains one or more forbidden attachments.

Summary of email contents:

Attachment: PBSP Terminology Guide.pdf
Attachment: FAA_Sample_BICM.DOC
Attachment: Behavioral Deficit Observation Form.docx
Attachment: [Content_Types].xml
Attachment: .rels
Attachment: document.xml.rels
Attachment: document.xml
Attachment: header1.xml
Attachment: theme1.xml
Attachment: thumbnail.jpeg
Attachment: settings.xml
Attachment: printerSettings1.bin
printerSettings1.bin    forbidden attachment (detected as ”) (filename)
Attachment: webSettings.xml
Attachment: app.xml
Attachment: core.xml
Attachment: styles.xml
Attachment: fontTable.xml
Attachment: Behavioral Deficit Observation Form.pdf
Attachment: Time_Sampling_Prepared.docx
Attachment: [Content_Types].xml
Attachment: .rels
Attachment: document.xml.rels
Attachment: document.xml
Attachment: theme1.xml
Attachment: thumbnail.wmf
Attachment: settings.xml
Attachment: fontTable.xml
Attachment: webSettings.xml
Attachment: core.xml
Attachment: styles.xml
Attachment: app.xml
Attachment: 27 PBIP Compilation.doc

OK, so there is a document titled printerSettings1.bin that is causing the issue.  This, of course, wasn’t any of the attachments so I figured it’s some weird display code that Outlook is putting on the email, like through a theme or something.  Well, that wasn’t it.  So I did a quick Google search on printerSettings1.bin.  Apparently this is a file within the new xml format of the Office 2007 documents. 


In this case, the Word 2007 document, Behavioral Deficit Observation Form.docx contained all the files listed below it.  As some of you may or may not know, the new office formats (docx, xlsx, pptx, etc) are actually zip files which you can open and view the contents.  Sure enough, when I opened this file I saw the printerSettings.bin file.  It was the *.bin extension that was throwing the red flag on this email scanner.


The weird thing was that there was another docx file in the attachments, yet this one did not have the printerSettings1.bin file.  I’m not sure what causes this file to be created; obviously something that affects printer properties.  The page was landscaped so it could be as simple as that.


Anyway, there weren’t any Word 2007 features in the doc so I recommended that he simply save it as a Word 2003 file.


If this bites us again I may search for more detail, because there isn’t a whole lot on the web as to the specifics on what causes this file to be created and if it can simply be removed from the archive without any adverse effects (such as removing the landscape setting).


For now, this quick 2 minute fix solves the problem and I can get back to work. 🙂

“Twitch” Coined on Twitter Fan Wiki – Glossary

OK, sometimes you get a small opportunity to change the world.  And in this case, only the crickets can offer their “chirp, chirp”. 🙂 That’s them saying, “uh, you did something?  Sorry, no one noticed.” 🙂

I’m a recent Twitter convert and I just got off a recent binge.  Feel free to follow me at @MattPenner if you so desire.

Anyway, I made a typo in one of my tweets.  It, of course, caused me to re-tweet with a correction.  So, my off-topic mind asked the question, “what is a typo called in Twitter?” 

If you don’t know, there are several coined terms in the world of Twitter.  For instance a Tweet is a message in Twitter and Twiterature is when you give quotes from literature on Twitter.

So, what is a typo in a tweet called?  It turns out there isn’t a name for it.  So, in all trumpets and fanfare (there are those crickets again!) I added Twitch to the list:

Twitch – When you tweet a typo causing you to tweet a correction before getting a load of replies.


You can check out a lot of other Twitter glossary words at the Twitter Fan Wiki

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